The PlayhouseOps Platform
One operating system for the work behind the curtain.
PlayhouseOps connects productions, people, departments, schedules, assets, reports, and operational decisions without forcing the theater into one generic workflow.
Built Around the Production
The work is connected before it becomes a task.
A rehearsal change can affect performers, spaces, costumes, stage management, technical departments, and communication at the same time. A performer record can connect to a role, measurements, costume work, schedules, and access. A stockroom item can move from inventory to a production and back again.
PlayhouseOps keeps those relationships attached to the production so each department can retain the details of its craft without losing the shared operational picture.
Act I · Plan
Give every production a place to begin.
Build the production record, establish the timeline, organize the people involved, and create a shared context before department work starts scattering across spreadsheets, email, and individual tools.
- Production and season information
- Production dates
- Production teams
- Assignments
- Shared planning context
- Research and reference information
Cast · Crew · Collaborators
Keep people connected to the work they actually need.
Productions involve faculty, staff, designers, technicians, students, performers, volunteers, and guests. PlayhouseOps connects people to the productions and responsibilities relevant to them without treating everyone as the same type of user.
- Performer records
- Cast access
- Production assignments
- Student or temporary access
- Measurements
- Roster import
- Production-specific access
Standby
Keep the changing production visible.
Rehearsals move. Deadlines shift. Department work changes as new decisions are made. PlayhouseOps gives the organization a common place to see production activity without relying on one person’s spreadsheet to explain what changed.
- Production schedules
- Rehearsal activity
- Department milestones
- Assignments
- Production notes
- Issues and decisions
The Record Remains
Do not let the production disappear when the curtain closes.
Theater organizations repeatedly solve the same operational problems because information leaves with people, semesters, and productions. PlayhouseOps helps preserve the production record so useful information can be found again.
- Reports
- Production history
- Department records
- Inventory reuse
- Issue history
- Show closeout
- Archived performer or production records where implemented
Act II · Build
Different departments. One production context.
The work of costumes, lighting, scenic, stage management, props, sound, media, front of house, hair and makeup, and technical direction is fundamentally different. PlayhouseOps keeps those workflows distinct while preserving the shared production picture.
- Scenic
- Lighting
- Props
- Front of House
- Stage Management
- Technical Direction
- Costumes
- Hair & Makeup
- Sound
- Media
Backstage · Inventory
The stockroom becomes searchable.
Build a living record of costumes, props, scenic stock, equipment, and other reusable assets with photos, locations, descriptive metadata, availability, assignments, and loan history.
- Photo-based records
- Flexible item details
- Locations
- Period and style metadata where relevant
- Color
- Size
- Show assignment
- Checkout / return
- Loan tracking
- Due-back visibility
- Availability reporting
- Mobile capture
Start with the work you need. Keep the production connected.
PlayhouseOps is one theater operations platform rather than a collection of unrelated department tools. New capabilities can share the same production, people, access, and asset context instead of creating another silo.
Places, Please.
See PlayhouseOps with your own production in mind.
A demo is more useful when it starts with how your theater already works.